Office Administrator - Cannabis Business

$58,000 - $60,000 yearly
  • Mac & Fulton Talent Partners
  • Berkeley, CA, USA
  • Jan 07, 2020
Full time Admin-Clerical

Job Description

Mac & Fulton Talent Partners is looking for an experienced Office Administrator for a Cannabis company in the SF Bay Area. The role is responsible for answering & routing incoming calls, welcoming visitors, and providing internal administrative, bookkeeping, and general support to multiple departments within the business.

Location: Berkeley, CA

Responsibilities:

  • Maintain organized records related to accounts payable and accounts receivable, and be able to set-up processes, if needed.
  • Greet visitors and maintain organized offices and work space.
  • Make sure inbound calls and inquiries are directed to the appropriate department, and are followed-up on in a timely manner.
  • Communicate with marketing and distribution partners as required, and participate in team meetings to understand all internal projects and deadlines.
  • Assist management team to help identify areas that need administrative help; i.e. streamlining, training, process writing, bookkeeping (QuickBooks), etc.
  • Facilitate the smooth operation of the business by ensuring administrative tasks and office inventory requirements are organized and completed on a timely basis.
  • Communicate, organize and coordinate day-to-day internal operations in conjunction with management.
  • Maintain positive relationships with relevant vendors, i.e. office supplies, print service, etc., and ensure invoices are paid and recorded in a timely manner.
  • Audit vendors (requests insurance, competitive rates).
  • Keep all sales and inventory information up to date and accurate.

Qualifications:

  • 3 years of experience in an Office Admin role.
  • Previous experience with bookkeeping in a small to medium-sized business
  • Sound understanding of QuickBooks.
  • Understanding of METRC a plus.
  • AAS or Bachelor’s in Business Administration or similar field preferred, but not required.
  • Ability to exercise initiative, problem-solving, and decision-making.
  • Ability to be flexible and organized in a fast-paced work environment.
  • High level of organization, patience, and flexibility.